You have added people, vehicles, equipment, locations, services, or other operations
Put the change into the exposure inventory so it does not depend on somebody remembering to mention it at renewal.
Free Business Insurance Exposure Worksheet
Your business may have changed more than your insurance file shows.
A new vehicle. Another employee. More subcontractors. Different equipment. A larger customer. A new service. A contract with insurance requirements.
Those changes can happen one at a time, while the insurance conversation still starts with the policies already on file.
Before the next renewal or insurance review, it helps to look at what the business actually does now — and organize what has changed before you sit down with the agent or broker.
The Business Insurance Exposure Worksheet helps you put those changes, current policy information, renewal dates, contract and certificate requirements, incidents, and unanswered questions in one place before that conversation.
Free Excel worksheet. No account required. Anything you download is yours to keep.
Created by Josh Keller, CFO and business owner, for owner-led businesses.
Illustrative insurance-review questionYou are adding a delivery van. Is the insurance conversation ready for that change?
Here's how the worksheet approaches a business change — and where it stops.
Business changePlanned delivery van
Potentially relevant coverage areaCommercial Auto
Current policy relationshipRelationship not confirmed
Next questionAsk the broker whether a commercial-auto or hired-and-non-owned-auto review is needed
The worksheet does not answer the coverage question.
It gives you a place to make the business change visible, connect it to an insurance question, and take that question to the appropriate professional.
The workbook itself uses this planned-delivery-van scenario as an example of how an owner can surface a change without deciding the coverage answer inside the worksheet.
Fictional illustrative example.
When this helps
Useful when the business has changed since the last serious insurance conversation.
Your renewal is approaching and the information is scattered
Bring policy dates, review questions, renewal timing, and the areas that still need professional confirmation into one worksheet.
A customer, lease, lender, vendor, or other agreement has insurance requirements
Record the requirement, related policy reference, certificate timing, and the questions that still need to be compared with the actual agreement and policy.
There has been an incident, claim, or unresolved insurance question
Keep the issue, follow-up, owner, due date, and professional question visible until it has actually been addressed.
What you get
One place to prepare the facts and questions for the insurance conversation.
The Exposure Inventory gives you room for up to 25 current, planned, changed, or discontinued business exposures.
The worksheet covers areas such as property and equipment, vehicles and drivers, employees, subcontractors, professional services, products and completed work, customer property, public interaction, cyber and data, contracts and certificates, business interruption, owner dependency, and other business activities.
- 12 policies
- 12 contract or certificate requirements
- 30 exposure-to-coverage review relationships
- 10 incidents
- 15 questions for professionals
- 12 follow-up actions
What it does — and doesn't do
The worksheet helps you find what needs a conversation. It does not tell you what coverage you need.
Get the free worksheetFree Excel download. No account required. Join the Monthly Owner Guide to receive this workbook.
See what's inside
Start with what the business actually does today.
The file has six sheets.
Exposure Inventory
Make the parts of the business that could matter to an insurance review visible.
Record the activity or asset, where it happens, who or what it affects, how often it occurs, the potential effect, a potentially relevant coverage area, the current policy relationship, and whether professional review is still needed.
Record policy labels, carrier and broker information, masked references, dates, premiums, deductibles or retentions, limits, policy basis, locations or operations reviewed, exclusions or endorsements reviewed, renewal timing, and other items that may need discussion. This sheet also includes the contract and certificate requirements table so requirements from customers, leases, lenders, vendors, subcontractors, licensing sources, and other agreements do not remain scattered elsewhere.
Link an exposure to a potentially relevant coverage area and policy reference, record whether the relationship has actually been confirmed, and identify the key term or question that still needs an answer.
Track incidents, questions for an agent, broker, attorney, or other professional, and follow-up actions with owners and due dates. The Excel worksheet tab itself uses the shorter name Incidents, Questions, Actions because of Excel's worksheet-name limit.
Record the people, locations, vehicles, property, services, products, subcontractor use, online activity, sensitive information, contractual requirements, and material business changes that give the rest of the review context. You also identify who owns the review and when the business plans to look at its insurance again.
The instructions walk through the review sequence, explain what the worksheet statuses mean, show worked examples, and make clear which questions the workbook is designed to organize rather than answer.
All names, amounts, dates, businesses, and scenarios shown in the previews are illustrative.
Before you put information in the file
Keep sensitive policy and claim information out of the worksheet.
Use internal or masked policy references rather than full policy numbers.
Do not enter full policy numbers, banking details, credentials, claim files, medical details, or confidential contract text.
Record the category, concise notes, and the question that needs professional review instead.
Start with what changed
You do not need to understand every insurance term before you prepare a better review.
The goal is not to prove you are covered. It is to make the next insurance conversation less likely to miss an important change or unanswered question.
- 1
List what the business does and what has changed.
Start with the actual people, property, vehicles, services, products, customer relationships, data, contracts, and operations in the business. - 2
Record the policy and renewal information you already have.
Use masked references and note what has and has not been reviewed. - 3
Connect the open exposures to questions.
Identify the potentially relevant coverage area or policy relationship without trying to decide the answer yourself. - 4
Take the unresolved questions to the right professional.
Bring the worksheet to the agent or broker and involve an attorney, accountant, or other qualified professional when the issue requires their expertise.
Worksheet details
Built to be useful without turning the decision into a bigger project.
FormatExcel .xlsx
SheetsInstructions, setup, exposure inventory, policy and renewal review, exposure-to-coverage review, and incidents, questions, and action plan worksheets
UpdatedAugust 2026
Created byJosh Keller, CFO
Related Business Guide
Start with the risks the business actually faces — not a list of policy names.
The Owner Advisor guide What Insurance Does a Small Business Need? Start With the Risks You Cannot Afford walks through the business exposures that can create serious losses, including employees, customers and the public, professional services, products, property and equipment, vehicles, business interruption, and technology. Use the guide when you want to think through what could seriously hurt the business. Then use this worksheet to organize what has changed, what policy information you already have, and what needs to be discussed with a licensed insurance agent or broker.
Common questions
Does this worksheet tell me what insurance my business needs?
No. It helps you organize business exposures and questions for a licensed insurance agent or broker. It does not decide what policies, limits, endorsements, or other coverage your business should have.
Does it tell me whether an existing policy covers something?
No. The workbook does not determine policy response or certify that an exposure is covered. Exposure-to-coverage relationships remain questions for professional review.
What kinds of business changes can I record?
Examples include new or changed property, vehicles, employees, subcontractors, professional services, products, customer property, public interaction, data or payment activity, contracts, business dependencies, and other operations.
Can I use it for an upcoming insurance renewal?
Yes. You can record policy and expiration information, set a renewal-planning lead time, note the next renewal meeting, and keep unresolved renewal questions visible. The workbook's 60-day renewal lead time is a starting prompt only. The input itself starts blank so you can enter the timing appropriate for your business and professional review process.
Can I track insurance requirements from contracts or leases?
Yes. The worksheet can organize requirements from customer contracts, leases, lenders, vendor or subcontractor certificates, licensing sources, and other agreements. It does not interpret the agreement or certify that the requirement has been satisfied.
Should I enter my full policy number or claim documents?
No. Use an internal or masked policy reference. Do not put full policy numbers, claim files, medical details, banking information, credentials, or confidential contract text into the worksheet.
What does “Ready for agent or broker review” mean?
It means the worksheet is organized enough for the professional conversation. It does not mean your coverage is adequate, compliant, or confirmed.
Who should answer the questions the worksheet identifies?
Usually the licensed insurance agent or broker handling the relevant insurance question. Contract, legal, accounting, or other specialized issues may also require an attorney, accountant, or another qualified professional. The worksheet prepares those questions; it does not answer them.
Bring the business your agent or broker needs to understand into one worksheet.
This worksheet helps you analyze business risk, but it does not determine whether a policy covers a specific event, issue a formal interpretation of policy terms, adjudicate claims, or guarantee that coverage is adequate.
Know what changed.
Know what policies and renewal dates you have recorded.
Know what contracts or certificates may need comparison.
Know what questions still need a professional answer.
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